Actively inquire about the current workload.

Get a clear explanation of what they are currently working on before assigning new tasks.

Explicitly grant permission for honest responses.

Say it clearly: "It's perfectly okay to speak up when it becomes too much" – and mean it.

"Prioritize together instead of deciding alone."

Let them participate in deciding what is more important, rather than simply labeling everything as "urgent."

Recognize signs of overload nonverbally.

Pay attention to signs of fatigue, stress, or hesitation—even when they say "yes."

Reward realistic assessments positively.

Show appreciation when someone honestly says, "I can't do this," instead of making false promises.

Interpreting silence as consent.

For conscientious individuals, not voicing disagreement often signifies overwhelm rather than agreement.

"Simply offer 'Just Say No' as a solution."

For them, saying no feels like failure – they need structure and permission.

Assign additional tasks without context.

You perceive every request as a command and see no option for negotiation.

Dismiss overload as "normal workload."

You are already minimizing your problems – you need to take them seriously, not amplify them.

Accept quick commitments without follow-up inquiries.

An immediate "yes" is often a warning sign that they may not feel comfortable being honest.