Deadline is not being met.

Establish clear structures without stifling creativity.

Deadline not met? Here’s how to stop unreliability.

Do you know the feeling? Your employee enthusiastically promises, "I’ll have it done by Friday!" – and by Monday, nothing is ready. You know he means well, but his unreliability jeopardizes the entire project. Here, you will learn how to conduct the conversation and finally bring structure to the process.

Practice Conversation View example conversation.

Why Some People Underestimate Deadlines

You're sitting in a meeting, thinking, "Not again!" Rico enthusiastically nods at your task and exclaims, "No problem, I'll have it done by Thursday!" You know him—he's creative, engaged, and full of ideas. But his commitments are like castles in the air: beautiful to behold, but not reliable.

On Thursday, he arrives with an apology and an even better idea. You're frustrated because the project is stalled. But Rico isn't lazy or disinterested—his mind simply works differently.

People with this personality type are born optimists. They see possibilities instead of obstacles and systematically underestimate how long tasks will take. For them, every new idea is more exciting than the current task. They genuinely mean their commitments—but their enthusiasm often exceeds their capacity.

The issue isn't a lack of will, but a lack of structure. They need external frameworks to channel their creativity. Without this structure, they get lost in a thousand projects and fail to deliver on any of them.

Here’s how the conversation might go.

Two Ways to Address the Deadline Challenge

The typical mistake

You address Rico about the missed deadline for the project report.

You

Rico, the report was due yesterday. This is already the third time this month.

Sorry, that completely slipped my mind. But take a look at what I’ve done instead – I came up with a much better idea for the client project!

You

That's not the issue! You need to become more reliable. Other teams are waiting for the report.

No problem, I can get that done by Friday! It won't take long at all.

Rico promises something once again that he is likely unable to deliver, and the underlying issue remains unresolved.

A better approach.

You address Rico in a structured manner regarding the missed deadline.

You

Rico, let's discuss the project report. What caused the delay in its completion?

Sorry, that completely slipped my mind. I had a much better idea for the client project and...

You

I greatly appreciate your creativity. Let's work together to find a way for you to balance both aspects. What do you need to meet your deadlines?

Hmm... perhaps more interim meetings? I'm just not a fan of bureaucracy, but if it helps the team...

Rico embraces structured solutions, allowing you to collaboratively develop a plan.

Rico Martinez

ENFP – "The Enthusiast"

32 years • Senior Manager

Rico is full of energy and has 1000 ideas per day. He systematically overestimates what he can accomplish and underestimates how long things take. He's serious about his commitments – and is then surprised himself when he can't keep them.

Typical phrases: "No problem, I'll finish it by Friday!", "I had a much better idea..."

💡 This personality type frequently causes the leadership problem "Deadline is not being met.".

Learn more about the ENFP type

In conversation with creative optimists.

How to Successfully Conduct the Deadline Conversation

Recommended Strategies

Proven approaches for effective leadership

Acknowledge his creativity.

Start by appreciating his ideas before addressing the problem.

Ask about his obstacles.

Let him explain what distracts him – often, it's too many projects running in parallel.

Plan interim milestones.

Break down large tasks into smaller segments with regular check-ins.

Set realistic buffers.

Allow 30-50% more time than he estimates—his optimistic outlook is misleading.

Document agreements in writing.

Keep deadlines and priorities in mind so he doesn't 'forget' them.

Pitfalls to Avoid

Common pitfalls and how to avoid them

Condemn his spontaneity.

Its flexibility is a strength – you just need to channel it, not suppress it.

"Trust his time estimates blindly."

He systematically underestimates the effort—always factor in a buffer.

Completely block out new ideas.

This demotivates him—instead, establish fixed times for brainstorming.

Expect him to learn from mistakes.

His optimism makes him forget that external structure is more important than insight.

Only threaten with consequences.

Highlight how unreliability harms the team and its projects.

AI Roleplay

Jan Hansen

Personality Type: ENFP

The Relaxed Optimist

Grounding deadline dreamers.

Handlung

Eternal optimist promises the impossible for tomorrow—and is surprised when it doesn't work out. Can Jan learn that "it will be fine" is not a project strategy?

Leadership

Premium

Personality Type: ENFP

Performance Conversation

Start Scenario

~15 minutes training

Training Goals

Jan committet sich zu einer realistischen Timeline mit Puffer (mind. 3-4 Tage statt 1 Tag)

Jan erkennt das wiederkehrende Muster an (mind. 2 konkrete vergangene Beispiele genannt)

Jan versteht den Impact auf das Team (Überstunden, Stress, Vertrauensverlust) und benennt dies

Conversation Start

“Hey! Everything is under control; I've got this. Of course, the new feature integration will be ready by tomorrow afternoon—I’ve done it a hundred times before. Why is everyone so stressed? It always works out somehow!”

Frequently Asked Questions About This Leadership Challenge

Other leaders are asking themselves the same question.

How can I identify if my employee is an ENFP personality type?

You can identify ENFPs by their exuberant enthusiasm for new projects and ideas, while they often struggle to complete tasks they have started. They are highly communicative, optimistic, and tend to spontaneously propose new ideas, even when other deadlines are approaching.

Why does my employee constantly miss deadlines – is it intentional?

ENFPs systematically underestimate the time required for tasks due to their natural optimism and tendency to overlook obstacles. Their enthusiasm for new ideas distracts them from ongoing projects, but this is not due to malice or laziness; it is simply part of their personality structure.

How do I prepare for a conversation with an unreliable employee?

Gather specific examples of missed deadlines along with their impacts on the team or project. Consider potential solutions, such as smaller milestones or regular check-ins, that you can propose.

How can I best initiate the conversation without my employee shutting down immediately?

Start by acknowledging their creativity and commitment before addressing the issue. Frame it as a shared challenge, for example: "I've noticed that we've faced some timing difficulties in our recent projects—let's see how we can solve this together."

What should I do if my employee distracts from the topic during a conversation with new ideas?

Acknowledge their ideas briefly as valuable and note them visibly, but gently steer the conversation back to the main topic. You might say, "That's an interesting idea; we can discuss it later. For now, let's focus on how we can meet your current deadlines."

What are the next steps after the conversation – what should I keep in mind?

Set specific, small interim goals with fixed deadlines and schedule regular brief check-ins. ENFPs require external structure and positive reinforcement upon reaching milestones to stay engaged in the long term.

Does such a conversation actually help, or does it only make things worse?

ENFPs typically respond very positively to constructive conversations, as they are inherently cooperative and value harmony. The discussion will improve the situation if you demonstrate an understanding of their perspective and collaboratively develop practical solutions.

When is a conversation no longer sufficient – when should I involve HR?

Engage HR when, despite multiple structured discussions and agreed-upon actions, no improvement occurs, or when missed deadlines have already resulted in customer losses or significant project damage. With ENFPs, patience and the right structure are often key before drastic measures become necessary.

How does AI training for challenging employee conversations work?

You select the appropriate scenario and engage in a realistic conversation with the AI, which simulates your employee type. Following the interaction, you receive detailed feedback on your communication skills. The system identifies your communication patterns and provides specific suggestions for improvement in real conversations.

Is an AI role-play truly comparable to a real employee conversation?

The AI can realistically simulate the typical response patterns and objections of each personality type, but it does not replace the emotional complexity of a real person. The significant advantage is that you can experiment with various conversation paths risk-free and refine your arguments.

How much time should I allocate for training?

A single role-play lasts about 10-15 minutes, with an additional 5 minutes for feedback. For thorough preparation, you should plan for 2-3 runs, totaling approximately 45-60 minutes.

Overview of all leadership challenges

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