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Step-by-Step Guide for Development Conversations

As a leader, you need to conduct many Development Conversations and need a standardized approach - that's what our guides are for. Optimize your preparation and conduct structured, goal-oriented conversations.

Phase 1: Preparation & Neutral Start

Duration: 5-10 minutes

In this phase, you prepare for the conversation and create a neutral opening. You should set clear objectives and establish a pleasant conversational atmosphere.

Practical Tips:

  • Consider in advance the specific points you want to address.

Phase 2: Clarification of Issues & Active Listening

Duration: 15-20 minutes

In this section, you will clarify the issue, listen actively, and ask open-ended questions. It is important that the employee has the opportunity to express their perspective.

Practical Tips:

  • Use open-ended questions to gain deeper insights into the employee's viewpoint.

Phase 3: Problem Analysis & Perspectives

Duration: 10-15 minutes

In this phase, you will work together with the employee to analyze the problems and explore various perspectives. The goal is to understand the underlying causes.

Practical Tips:

  • Encourage the employee to consider different perspectives.

Phase 4: Solution Development & Agreements

Duration: 20-25 minutes

In this phase, you will collaboratively develop solutions with the employee and establish agreements. It is important that the measures are realistic and feasible.

Practical Tips:

  • Set specific and measurable goals together.

Phase 5: Conclusion & Follow-up

Duration: 5-10 minutes

In the final phase, you summarize the conversation and clarify the next steps. A follow-up is essential to monitor progress.

Practical Tips:

  • Summarize the key points of the conversation to avoid misunderstandings.

With this guide, you are optimally prepared to successfully conduct Development Conversations. Use the practical tips and example formulations for your specific situation.

Quick Reference

Cheat Sheet: Development Conversations at a glance

Total duration approx. 55-70 Minuten

Development Conversation - Quick Reference
Bookmark this page for quick access

Preparation & Neutral Start

  • Consider in advance the specific points you want to address.

Conversation Phases

2
Clarification of Issues & Active Listening15-20 minutes

Use open

3
Problem Analysis & Perspectives10-15 minutes

Encourage the employee to consider different perspectives.

4
Solution Development & Agreements20-25 minutes

Set specific and measurable goals together.

Conclusion & Follow-up

  • Summarize the key points of the conversation to avoid misunderstandings.
Avoid Mistakes

Common Mistakes in Development Conversationn
and how to avoid them

These typical mistakes can jeopardize the success of your conversation. Recognize them early and respond professionally.

Mistake #1

Viewing Development as a One-Way Street

You define development goals without knowing the employee's career aspirations. "I think you should focus more on developing towards project management; it suits your skills." The employee feels controlled and loses motivation for further development. Development only works when it aligns with personal goals. Our AI suggests: "Where do you see yourself in two years, and what skills would you like to develop for that?" This way, authentic development plans emerge with intrinsic motivation.

Mistake #2

Overlooking Strengths, Overemphasizing Weaknesses

You primarily focus on areas for improvement while overlooking existing strengths. "You really need to work on your presentation skills and improve your time management." The employee loses self-confidence and their natural talents remain untapped. Strengths-based development is often more successful and motivating. Our AI suggests: "Your analytical skills are outstanding – how can we leverage them even more effectively?" This approach builds on what is already there and creates opportunities for success.

Mistake #3

Setting Unrealistic Development Goals

You are planning too many or overly ambitious development steps at once. "You should build leadership skills by the end of the year, become an Excel expert, and improve your rhetoric." The employee feels overwhelmed and ends up achieving none of these goals. Overwhelm leads to frustration and abandonment of development ambitions. Our AI suggests: "Which single development goal is most important to you in the next six months?" This way, you create focused successes and sustainable progress.

Mistake #4

Development Without Concrete Actions

You discuss areas for development but do not plan specific steps. "You could further your education in communication; that would surely be beneficial for you." Without concrete actions, development remains a vague wish. The employee does not know where to start and quickly loses motivation. Our AI suggests: "What specific seminar or mentor could you consider for your communication development?" This makes development tangible and actionable.

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