Careertrainer.ai Product Overview
Here you'll find all important information about privacy, roadmap and the use of Artificial Intelligence at careertrainer.ai.
Privacy & Data Security
Your privacy and data security are our top priority. As a German company with European server locations, we guarantee the highest standards.
Your leaders train without data privacy risks.
German Company
We are a German company based in Germany and subject to GDPR.
European Servers
All server locations are exclusively in Europe for maximum data security.
End-to-End Encryption
All data is encrypted in storage and transmission - no one can view it without authorization.
Fictional Training Scenarios
All training scenarios use fictional characters. No real employee data is transmitted to the AI.
No AI Training Data
Your data is not used for training AI models. Automatic deletion after 30 days.
GDPR Compliant
Full GDPR compliance with Data Processing Agreement (DPA) available.
What Happens to the Data?
During training scenarios, your leaders train with fictional situations and fictional employees. The scenarios are developed by Careertrainer.ai and deliberately contain no company-specific data.
Practical Example: Conversation with Overwhelmed Employee
Your leader sees a training scenario with "Sophie Miller" (32, Marketing Team Lead) and has a conversation with the AI. The transcript is stored encrypted on our server in Nuremberg, Germany. Only the necessary transcript is sent to OpenAI – containing only the fictional situation, the conversation flow, and the evaluation criteria.
What is NOT transmitted:
- •Name of your leader
- •Name of your company
- •Real employee names
- •Internal company information
- •Salaries, contracts, personnel files
- •Audio recordings (only transcripts)
Legal Framework
Data Processing and Storage
Careertrainer.ai stores all training data on a dedicated server in Nuremberg, Germany (Hetzner). This means: Transcripts are stored encrypted, no audio recordings – only text transcripts, data remains in Germany as long as it is stored with Careertrainer.ai.
Agreement with OpenAI
Careertrainer.ai uses OpenAI's Business API, not the consumer version (ChatGPT). This means: Data is NOT used for AI training, 30-day retention period, then automatic deletion, Standard Contractual Clauses (SCCs) for data transfer to the USA, Data Processing Agreement (DPA) in place, access by OpenAI employees only in case of security incidents. This fully complies with the requirements of the Schrems II ruling.
Data Processing Agreement (DPA)
A DPA according to Art. 28 GDPR is available for enterprise customers. This covers: Processing purpose and data retention, type and scope of data, sub-processors (OpenAI, Hetzner), technical and organizational security measures, your rights as the data controller. The DPA is available within 48 hours.
Sub-Processors
OpenAI Inc.
AI training conversations and evaluations
USA
Hetzner
Hosting and data storage of the platform
Germany (Nuremberg)
You will be notified in advance of any changes.
Summary
The use of Careertrainer.ai is safe from a data privacy perspective because: No real personnel data is transmitted to the AI, fictional training scenarios eliminate data privacy risk, GDPR-compliant agreements with OpenAI are in place, short retention periods (30 days) apply, data is not used for AI training, transparent documentation is provided. Careertrainer.ai is a LOW-RISK system – significantly safer than video monitoring and with higher data privacy standards than many other cloud tools. Suitable for business use. No special approvals required.
Safe AI: Secure Use of Artificial Intelligence
Your leaders train without data privacy risks. All training scenarios use fictional characters – no real employee data is transmitted to the AI.
NO real employee data is transmitted to the AI.
Fictional Characters Only
All training characters are fictional (e.g., "Sophie Miller, 32, overwhelmed team lead"). No real personnel data from your company is processed.
No AI Training Data
Data is NOT used for AI training. Automatic deletion after 30 days at OpenAI.
GDPR Compliant
Full GDPR compliance with Data Processing Agreement (DPA) available. No data sharing except with OpenAI as a sub-processor.
No US Servers
Internal company data never runs through US servers or infrastructure.
Full Transparency
You maintain control at all times and know exactly which data is used how.
Minimal Data Usage
Only the most relevant data flows into our system - selected with maximum care.
How Safe AI Works
During training scenarios, your leaders train with fictional situations and fictional employees. The scenarios are developed by Careertrainer.ai and deliberately contain no company-specific data.
Practical Example
Your leader sees a training scenario with "Sophie Miller" (32, Marketing Team Lead) and has a conversation with the AI. The transcript is stored encrypted on our server in Nuremberg, Germany. Only the necessary transcript is sent to OpenAI – containing only the fictional situation, the conversation flow, and the evaluation criteria.
Why Is This Secure?
The fictional characters are not personal data under GDPR because they are not identifiable and do not relate to real people. Legally, this is like professional actor-based training – but scalable and cost-effective.
