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Step-by-Step Guide for Employee Conversations

As a leader, you need to conduct many Employee Conversations and need a standardized approach - that's what our guides are for. Optimize your preparation and conduct structured, goal-oriented conversations.

Structured Conversation Management:
The Employee Conversations Phases

This guide shows you the proven phases for successful Employee Conversations. Each phase is equipped with practical tips, example sentences and concrete recommendations for action.

Gesprächsleitfaden

Strukturierte Gesprächsführung

für Employee Conversations
Professionelle Methode

Phase 1: Creating a Positive Atmosphere

Duration: 5-10 minutes

Begin the conversation with a friendly introduction and a smile. Ensure that the room is quiet and inviting to foster open communication.

Practical Tips:

  • Warmly greet the employee and ask how they are doing.

Phase 2: Situational Analysis & Understanding

Duration: 15-20 minutes

Discuss the employee's current challenges and successes. Actively listen and ask targeted questions to gain a comprehensive understanding.

Practical Tips:

  • Ask specific questions about recent projects and their progress.

Phase 3: Focusing on Strengths & Potentials

Duration: 10-15 minutes

Identify the employee's strengths and discuss how they can be further developed. Highlight positive aspects and encourage self-reflection.

Practical Tips:

  • Provide specific examples of the employee's strengths.

Phase 4: Planning Support Measures

Duration: 15-20 minutes

Discuss possible support measures that can help the employee achieve their goals. Be open to suggestions and offer resources.

Practical Tips:

  • Provide targeted training or mentoring opportunities.

Phase 5: Motivation & Positive Outlook

Duration: 10-15 minutes

Conclude the conversation with a positive summary and a forward-looking perspective. Reinforce the employee's skills and demonstrate your support.

Practical Tips:

  • Summarize the points discussed and emphasize the positive aspects.

With this guide, you are optimally prepared to successfully conduct Employee Conversations. Use the practical tips and example formulations for your specific situation.

More Conversation Guides

Discover more conversation guides for different conversation types and expand your leadership skills.

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Guide for Annual Performance Reviews

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